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ARTICLE I
The name of this organization shall be the JUNEAU ARCHERY CLUB and shall serve as
a non-profit service club.
ARTICLE II
The purpose and objective of this club shall be to:
A. Provide a quality year-round archery program.
B. Offer recreational archery and bow hunting safety classes.
C. Support organization interested in the sport of archery: i.e., Boy and Girl Scouts,
4-H, N.F.A.A. ( National Field Archery Association), A.S.A.A. (Alaska State Archery
Association), and the A.B.A. (Alaska Bowhunters Association).
ARTICLE III
Section 1 Officers
A. The officers of the club shall consist of the President, Vice President, Secretary
and/or Treasurer, Historian, and five (5) At-Large Directors. No two offices shall
be held by the same person except Secretary and/or Treasurer.
B. Deleted
C. The Board of Directors shall consist of the officers of the club.
Section 2 Elections
A. Chairperson for the nominating committee will be selected by the Club President
no later then the 8th day of November preceding the annual General Membership Meeting.
Nominations to the Board may be made by the General Membership by submitting a petition
with five or more members signatures to the nominating committee, or be nominated
by the nominating committee with approval of the Board of Directors , no later than
15 days prior to the annual meeting.
B. Election of the officers shall take place at the annual meeting in January.
C. The officers shall be elected by a secret ballot for each office and may be voted
on by all active members present at the January meeting, or by mail-in ballot received
by the date of the annual meeting. Those candidates receiving a majority of votes
cast for their respective office shall be declared elected and shall take office
immediately following adjournment of that meeting.
D. The term of office for all officers shall be one (1) year.
E. Officers must be a resident of the City and Borough of Juneau.
Section 3 Officers Responsibilities
A. The President shall be the chief executive of the club and shall preside at all
meetings. The President shall appoint the chairpersons of standing committees. The
President shall direct the planning of the affairs of the club subject to the advice
and/or recommendation of the clubs active members. The President shall present an
annual written report of the clubs activities at the annual meeting.
B. The Vice President shall assume the full duties of the President in his/her absents.
The Vice President shall be responsible for the Bylaws, conduct of the meetings
and Roberts Rule of Order.
C. Deleted
D. The Secretary shall prepare, at the direction of the Board, any correspondence
with other agencies and other persons interested in the clubs activities. Take and
maintain the minutes of all meetings, and keep all records and documents related
to the clubs business.
E. The Treasurer shall be accountable for all funds received, paying expenses, the
preparation of the monthly and annual financial reports, and all monetary records
and documents.
F. The Historian shall organize and maintain an accurate, current and historical
record of the clubs membership (i.e., photos, prints, videos, media, etc.).
G. Deleted
H. The standing committees shall include: Range Master, Target Master, Hunting and
Fishing Day, Youth Programs, Fund Raiser, Legislation, Advertising and Awards.
I. The At-Large Directors are to assist in directing the club business and functions.
Section 4 Vacancies
In the event of a vacancy or vacancies on the Board of Directors, a majority of
the remaining members of the Board shall appoint an eligible successor (s) to serve
until the next annual meeting at which time a new officer will be elected, except
that if the office of President becomes vacant, the Vice President shall succeed
to the position of President.
ARTICLE IV
Section 1 Membership Qualification & Requirements
A. Membership of this club shall be open to all persons, including their spouses
and children, who are interested in promoting the purposes of the Juneau Archery
Club, Inc. and involved in archery or bow hunting.
B. Annual membership fees shall be $5.00 (youth under 16 years of age), $15.00 (single),
or $20.00 (family). Dues expire on December 31 and are not prorated. Memberships
renewal are due in January and required to participate in official club functions.
C. Dues paid in November and December apply to the following year.
D. Family membership shall receive two votes in any Juneau Archery Club formal membership
vote.
E. Any member can be removed from the clubs membership roster for gross misconduct
which is detrimental to the club. Complaints regarding gross misconduct shall be
directed to the Board of Directors. The Board will determine submission to a misconduct
hearing by a 2/3 vote. The misconduct hearing will take place at a regular or special
membership meeting at which evidence will be presented and analyzed. Notification
of such a meeting to the membership will take place at least two months in advance.
Dismissal will be determined by 2/3 vote of attending members.
F. Officers can be removed from office if they have missed more than three (3) meetings
without prior notification to another member of the Board of Directors.
ARTICLE V
Section 1 General Membership Meeting
A. The annual meeting must consist of, not less than a majority of the Board of
Directors and include a sufficient number of general members to form an aggregate
of not less than fifteen percent of the current members in-good-standing. The annual
meeting shall be held in January of each year for the purpose of approving an annual
financial report, electing officers, changing the Bylaws, and other such business
coming before the membership.
B. Regular meeting and their locations shall be determined by the Board of Directors
by a 2/3 majority vote.
C. All meeting, dates and locations shall be provided to all members in advance
of such scheduled meetings. Such notification shall be done by the secretary.
D. All meeting of this club shall be conducted in accordance with Roberts Rule of
Order.
E. Special Board meetings shall be called by the President as necessary, with a
24 hour prior notice of place and time.
Section 2 Officers Meeting
A. Board of Directors meetings may be called by any two (2) board officers.
B. A quorum sufficient for the transactions of the Board of Directors shall be no
less than a majority of the officers.
ARTICLE VI
Section 1 Revenues and Expenditures
A. The club shall be supported by the contributions from individuals and business,
appropriations from the City and Borough of Juneau, membership dues and earnings
from club sponsored functions.
B. All club revenues shall be deposited by the Secretary, Treasurer, or their designee.
C. Expenditures over twenty-five dollars ($25.00) shall require the approval of
the majority of the Board of Directors. All expenditures of the club must be brought
to the attention of the Board of Directors for review. Payment will be made at the
discretion of the Board of Directors.
D. The checking and/or saving account of the club shall require the signature of
theTreasurer or the President on all checks or withdrawal of funds.
E. A Board member shall not be a co-signatory on any check made out to him/her or
on a check which is made payable to a family member. In addition, no two Board members
from the same family shall be co-signatory on checks.
F. No member of the club shall receive monetary gain from any club function, except
for a legally licensed business owned by a member furnishing a product or service
to the club. Such product or service shall be at the lowest of not less than two
open bids and approved by the Board of Directors.
Section 2 Financial Statements
A. A written financial statement shall be prepared by the Treasurer and made available
to the Board of Directors on a monthly basis.
B. A written annual financial statement shall be prepared by the Treasurer and presented
to the membership at the annual meeting.
ARTICLE VII
Only current members in-good-standing may vote during any meeting or election. Proxy
votes will not be honored. Mail-in ballots are acceptable.
ARTICLE VIII
Section 1 Club Property
In the event of dissolution of the Juneau Archery Club, assets of the club shall
be divided and distributed in the following manner:
A. The archery range and all capital improvements shall revert to the City and Borough
of Juneau as per the L.U.A. (land use agreement).
B. All archery equipment including bows, arrows, targets, butts, etc. shall revert
to the Juneau school system.
C. All remaining items shall be sold at the highest bid.
D. Money from saving and/or checking accounts and from the sale of property shall
be donated to the Alaska Department of Fish and Games Criminal Investigation Division.
ARTICLE IX
Any bylaw of this club may be deleted, modified, or new ones added.
Bylaw amendments, modifications, deletions or additions procedure are:
1. Written proposal to the Board.
2. Reviewed by the Board and submitted to the General Membership in writing no less
than 45 days prior to voting. The Board can suggest approval or disapproval to the
General Membership.
3. Submit to the General Membership in writing at next General Membership meeting.
4. Vote on proposed changes at first eligible General Membership meeting.
5. A quorum sufficient for transactions must consist of, not less than a majority
of Board members and include a sufficient number of General members to form an aggregate
of not less than fifteen (15) percent of the current members in-good-standing.
1987
CHARTER MEMBERS
Richard and Pam Callahan
Approved on: December 22, 1987 |