CONTRA BOREALIS DANCERS Board Meeting Minutes
March 27, 2007
1. Those present: Scott Luper, Alan and Barbara Braley, Jim Deininger, Lynn Basham, Colleen Herning, Cynthia Steiner and Marty Baldridge, .
2. Time, Date, Place of next meeting: The next board meeting will be April 24, 2007 at 5:30 PM at the Hall.
3. Minutes: corrections? none
4.Treasurers Check-in: Alan has nothing new to report.
5. Membership Check-in: Jim says we have 124 members, 93 adults and 31students as of April 1.
6. Newsletter Report: Lynn will do one which will have the summer schedule and dance camp info.
7. Dance master Check-in: Sue Fenner is not able to be here. We need a new dance master. We are considering having 2 folks at the door to share the job. We will let those folks into one free dance and have a list in the box. Alan will make a calendar to have at the door to sign up to help. We need to collect until 10 PM.
8. Webmaster tells all: John is not able to be here.
9. Publicity Report: Barbara tried to put dance camp in CDSS summer schedule, but they were full. It will come out in their July calendar of events.
10. Scheduler's Report: Colleen sent us the summer schedule via e-mail.
11. Corporation Report: Jim says all is OK with the Corporation.
12. Student Rep Report: Pat is not able to be here. We discussed whether we need a student rep. We can use Wood Center Ballroom under other auspices. We agreed to eliminate the student representative position, but will bring it back if we need it.
13. Special Events/ Summer Dance Camp 2007: Cynthia Steiner gave us an update on the planning so far :
Negotiations are ongoing with Lift Ticket and Woody Lane for band and caller. We looked at the draft contract and gave Cynthia and Dick Gumm the go-ahead. Marty suggested we pay all band members equal fees of $400 each. We left it to Dick to decide whether to or to accept the offers of Rex and Seth to come for $300 each. We OKed the amounts for travel--Rex and Seth $325 each, 2 other band members $600 each and the caller at $517.
Food-- We need to find out how many kitchen helpers Gretchen and Ingrid Herreid want and an estimate of how many hours they would like them to work.
Jim and Alan will handle camp registration. Cynthia will be the contact number for info. Registrations will come to the contra PO box.
The flyer: Lynn will send some dancer photos to Jim for the flyer. We will need about 200 flyers. Black and white or color? If they are ready, we can put labels on and hand them to members at the April 7 dance. Lynn can take some to Juneau when he goes on April 12. We need to include a short bio of each band member which will let people know what kind of workshops might be scheduled, e.g. Seth does singing workshops with kids.
Lynn is working on the workshop schedule. He has a budget for workshop bands (from those coming to camp) of $400 and instructors for $100.
Cynthia wants to include the COPE, team-building course which the Boy Scouts have built at Lost Lake as an add-on to camp. It would run from 12-4 PM on Saturday, weather permitting. There will be a line on the registration form to sign up and some info in the flyer. We should not need extra insurance to cover it.
Alan will check into a separate insurance policy to cover camp.
Who has the button maker and do we need supplies? Barbara will look to see if they have it.
Marty has worked on the t-shirt design.
14. Anything Else ? Board members to Organize Cleanup: Scott will organize clean-up on April 6, Jim D. on April 21, Barbara on May 4 and Lynn on May 19. We will figure out how we want to do the annual meeting. Lynn thinks we should try potluck idea again. Adjourned around 7:15 PM.