1. Those present: Steve Wilson, Sue Cole, Gary Newman, Kathy Gingrich, Todd Paris, Dennis Rogers, Stan Read, Barbara Braley, Cathy Walling, Susan Delisa.
2. Time, Date, Place of next meeting: December 9, 1999 at 5:30 pm at Alaaskaland Dance Hall.
3. Liability Insurance: PAID. We were the first group to pay the insurance, so Isabelle offered to check our list against other groups and refund any money to us that was paid out for names on both lists.
3a. Dues Increase proposal: Wait until the December meeting to decide. Need to define membership, especially as it applies to insurance.
3b. The Board: Filling slots and grooming replacements – discussion about the upcoming needed positions and having an overlap for training. We need to have a nominating committee to fill slots and plan for the
future. Steve does not want to continue after May as President. Still need a replacement for Dennis.
4. Treasurer’s Report: We need to find out if any money was made on the 5th Saturday dances and report back to the Corporation to settle that issue. Dennis will research refund policies regarding the dance camps and determine what ours should be - i.e., find someone to take your place for a refund, some thought not.
5. Membership: 212 Stan added e-mail addresses to the membership list. Stan doesn’t include e-mail addresses on "the list" for anyone who is not a member.
6. Webmaster: . Gary wants to send e-mail information to all on the list, such as the newsletter and the minutes. Also, he will post the board minutes on the website if they are gotten to him in a timely manner. Everyone should reinforce the location of the website at: http://www.alaskafolkmusic.org/cb
7. Dance Mistress check-in: We had a discussion and came to a consensus to not take the June 2d dance slot, but have one dance a month through the Summer. Otherwise, stick with the first Friday, third Saturday schedule.
8. Special Events: At this point, we lost $955 on the dance camp. We need to set a policy at the next meeting for late cancellations on dance camps, because we have to put the deposit down up front. January 22-23, 2000 BB&L Trio from Ontario will be in Juneau. We could get them the following weekend January 28-29, 2000. Suzy Fenner will check about using the Wood Center for the dance. We generally agreed this would be a good idea. Steve Wilson is afraid to take on another "special" big money event since we just lost $900. What about the future of the Chena Hot Springs Weekend?
9. Publicity Report: Everything is going smoothly so far - good job, Barbara!
10. Corporation Report: Todd Paris is our new rep. E-mail is: parispub@mosquitonet.com, phone is: 457-5467. The semi-annual hall cleaning will be Dec 4th from 9:30 to 12:30, then decorating afterwards. Nov 16th is the next Corporation meeting and officers will be elected at that time. We will be needing some volunteers to help on the building maintenance committee, mostly helping from time to time
with simple maintenance repairs on the building - they hire someone for the big things, if necessary.
11. Federation Report: The Federation is being relegated to committee status from now on, so we no longer need a rep for this. Need to find a new position/task for Lynn.
12. Student Rep: Suzy Fenner will be taking over this, but will be unable to attend board meetings. She will call or e-mail people to keep in touch. Note: at the December 3 dance, a UAF van brought students to
and from the dance - good job, Suzy!!
13. Newsletter: We will put out a survey to find out what people want and expect from the newsletter.
We need to print a certain amount of copies to qualify for the bulk mail rate. It will also be made available on the website.
14. Anything else? We need to make a payment towards the boiler repairs. We decided to have no more "first time free". We have been going in the hole too many times, and most people expect to pay anyway.
15. Meeting was adjourned.